![]() You can backup all your data to the cloud if you’re on a paid plan. Automatic Backups: Automatic backups aren’t available on the free plan.From personal projects to employee onboarding, you’ll find a template for almost any project you can think of in the library. Templates: You can quickly create projects by importing a ready-to-use template from Todoist’s template library.On Microsoft To do, you can only add individual tasks within a project. Sections: Todoist allows creating sections within the same project, which means you can group tasks based on specific criteria even within the same project.To Do refers to subtasks as “steps.” The difference is that Todoist allows adding subtasks within subtasks, while To Do doesn’t. Subtasks : You can add subtasks on both apps.However, there are many differences as well: For example, both allow creating subtasks and offer options to add a reminder, due date, and assignees. Todoist offers a more comprehensive feature set for task lists, but if you need something simpler, To Do makes more sense.īoth apps have a few standard task creation features. All task lists are deleted permanently from To Do when you delete them. Microsoft doesn’t allow archiving projects (or task lists as it calls them), though. Projects: Tasks appear under their respective projects.It’s a fairly straightforward user interface when you look at it: You can also add new task lists to the left sidebar or create a group of task lists by clicking on the icon at the bottom-right of the sidebar. Tasks: This is where all your tasks appear.Assigned to me: When collaborating with teammates on a project with multiple tasks, you’ll see all tasks assigned to you in this section.Planned: Any task with a due date or reminder shows up in this section.Important: Important tasks (click on the star next to the title of a task) appear here.The uncompleted tasks appear as a suggestion in the My Day tasks section the following day. If you don’t finish a task in this list the same day, the task will be saved to your general task list at night when the list automatically resets. My Day : This is a smart list where you can manually add tasks you want to do today.Microsoft To Do offers four types of filters for lists where you can filter your tasks by: Like I don’t really care about this ‘native app’ business (I’m not enough of a purist).Microsoft To Do and Todoist have similar interfaces with a left sidebar for switching between the app’s sections and a right pane with a list of tasks. ![]() I do occasionally peek across the fence, so to speak, but quickly return to what I know and which has never disappointed. I have very little friction getting tasks into it (directly on Mac and iOS and occasionally via Drafts) and task organisation is very quick, and so a move to any other task manager is likely to create more pain and overheads than time won. In my case, better integration with Mac Outlook (I want links to locally stored emails rather than to the online Outlook, but I get that is not a Tidoist problem!) or a way to link into ToDoist projects directly (via the x-ref… links) in the same way that I can link out of Todoist for instance to DEVONthink or Obsidian.īut I can’t ever see myself leaving it because I know it so well. But then I run everything out of Todoist, from my academic work life, mundane personal tasks not to forget such as daily stretching, or the Saturday morning grocery list. Otherwise I’ve clocked up about 36k completed tasks over the years, which in Todoist gamification language equates to ‘Enlightened’ (yikes … and there is no next step upwards from there even if I feel less than enlightened most days). ![]() Yes, I do! See this thread for some more info on my setup: How to regularly use task manager/todo list?. In this day and age, I don’t even understand anymore what a “native” app is supposed to look like (the days of a standardized UI/UX on the Mac seem long gone), so it doesn’t bother me that Todoist isn’t one. Again, it has flaws like any app and I’m not a fan of how they appear to be catering increasingly to business customers with sharing features that I have no use for, but for me it just so much simpler to enter new tasks than anything else I’ve tried, so I’m sticking with it. I can simply say “ Take trash out every Friday starting next week #personal !!1 I also like how projects and subprojects can be stacked. No need to click on any buttons or select values from popup. The primary reason is the unrivaled natural language data entry. But over the years I’ve tried many other task management apps and have always come back to Todoist. I’m everything but a fanboy, plenty of issues with the app. Continuing the discussion from Who here is using Todoist despite being exclusively in the Apple Ecosystem and why?:
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